Amend Keyholder Reponsibilities bylaw regarding visitor inductions

Currently the 24/7 access bylaw and Keyholder Responsibilities bylaw do not require keyholders to ensure that visitors complete our Visitor Induction.

We need all visitors to complete our Visitor Induction so that -

• They sign our legal waiver

• They go through the slideshow of critical safety / policy / procedure information

• They get the walk around of critical safety equipment locations e.g. fire extinguishers, AED.

• The fact they have completed the induction is recorded.

After feedback on the following draft text:

Add the bold/underlined text below to the Keyholder Responsibilities bylaw:

Responsibilities

• If you’re the last one to leave, you are responsible for making sure the space is secure as per the closure procedure.

• If you are leaving and there are other people in the space you must make sure there is another keyholder still in the space. If not you will need to ask them to leave as well and then make the space secure.

• Your key is yours alone, please do not lend your key to others. If your key is lost please advise the committee ASAP so that we can disable your key. We’ll provide you with a replacement.

• If you notice any issues with security. Please advise the committee as soon as possible.

• Any person you let into the Artifactory is your responsibility. You must ensure -

  • Each person completes our Visitor Induction (or has already completed the Visitor/Member Induction), and

  • complies with our policies and procedures, and

  • pays the Day Pass rate for using the space (if applicable.)

• If you leave the roller/front door open,

  • You must ensure you're in a position to greet anyone that comes in. (e.g. not working in the courtyard/machine room or wearing ear protection).

  • You are responsible for ensuring that people you let in comply with our policies and procedures.

  • You are responsible for people that come in while the door is open (as per above.)

  • You are expected to conduct yourself as if you are the face of the Artifactory. (Be polite/welcoming).

  • If you are not prepared to take on this responsibility do not leave the doors open.

• If you are working alone, ensure you assess what you are doing and only undertake tasks you are comfortable doing alone. If a job would be safer with a second set of hands defer it until others are around to help.

• Every key holder must maintain accurate personal and emergency contact details in TidyHQ at all times.

• The committee reserves the right to revoke your key at any time for any reason. You will be notified by email or other communications method as they see fit.